Terms & Conditions AeroLEDs Purchase Orders

Terms and Conditions

Each PO will reference applicable terms and conditions from the following. Not all terms and conditions may apply to each supplier or each PO.

  • All AeroLEDs Holdings LLC (AeroLEDs), parts procured with this PO must include a signed Certificate of Conformance (C of C) stating at minimum that parts conform to the latest drawing revision, standard technical data (if any), and PO requirements.
  • Suppliers shall maintain an effective Quality System capable of complying with the contract requirements entered in with AeroLEDs.  Changes to their system will be provided to AeroLEDs at implementation this will assure FAA requirements are being met.
  • All contracts requiring a Special Process will state so on the P.O.  Supplier shall obtain the necessary approvals or certifications prior to starting manufacturing articles requiring special processes, i.e. providing a copy of an employee's certification performing 2G type welding on an AeroLEDs part.  Additionally, documented evidence of approvals and/or certifications shall be provided to AeroLEDs representatives upon request. Service providers such as suppliers performing welding must also provide a C of C for their work and materials used. 
  • Laboratories providing calibration shall be accredited to ISO 17025, latest edition. Certificates of Calibration shall be submitted to AeroLEDs.
  • Suppliers of AeroLEDs parts must provide a (FAI) First Article Inspection for the first time run of such parts and for parts that have been previously manufactured by the vendor but had not provided a FAI.  FAI’s may also be required based on the suppliers performance percentage at AeroLEDs receiving.
  • Raw materials must include signed Certificate of Analysis showing Lot numbers for each shipment. Supplier should segregate all materials and chemicals used to make AeroLEDs products from other shop items to prevent inadvertent mix-ups.  The same separating measures during filing should take place with traceability and certification documents to prevent misplacement and to assure quick document identification and retrieval.  
  • Parts found to be non-conforming will be scrapped, returned to vendor for rework (if approved by AeroLEDs Engineering), or to receive future credit. Supplier disposition of AeroLEDs parts or assemblies through their MRB is not authorized. Supplier shall notify AeroLEDs within two (2) business days of detected failures and provide AeroLEDs with all applicable information so AeroLEDs management can decide the route of action.   
  • All Suppliers must report any failures, malfunctions and defects to AeroLEDs to ensure the FAA requirements are complied with.
  • Shelf-life items shall have at least six months remaining life at the time of receipt by AeroLEDs.
  • Supplier acknowledges AeroLEDs’ right of access to its facilities, product, and/or related quality records at any time, by AeroLEDs, its customer, or regulatory authorities in order to verify quality of products or work. Right of access may be limited to only those records and product applicable to AeroLEDs’ products or contracts. 
  • All AeroLEDs purchasing requirements shall be flowed down to sub-tier suppliers or subcontractors. Suppliers must inform AeroLEDs when the source of a top-level product is updated to a foreign source. 
  • The supplier shall not change any process, material, or procedure nor perform any deviation or variation from any drawing, specification, or Purchase Order without prior written approval from AeroLEDs. Supplier/Vendor to have a documented procedure requiring it to notify AeroLEDs immediately of unexpected anomalies, nonconformances, changes in product and/or process, changes of suppliers, and/or changes of manufacturing facility location. AeroLEDs reserves the right to approve such changes or incidents before work is allowed to proceed.
  • In concurrence with these terms the Supplier acknowledges it is acting under the quality system of AeroLEDs and shall apply suitable corrective action when presented with AeroLEDs complaints or nonconformance reports or requests.
  • Records pertaining to the manufacture, inspection and test of AeroLEDs’ products shall be retained for a minimum of ten (10) years.
  • Supplier shall conduct its activities within the Aerospace Industries Association of America (AIA) Global Principles of Ethics in the Aerospace & Defense Industry, available for review here: http://asd-europe.org/business-ethics

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